In accordance with By-law 1A, Section 5.02, notice is hereby given of the Annual General Meeting (AGM) of the registrants of Professional Geoscientists Ontario (PGO). This notice was originally published on March 25, 2026.
Date: June 18, 2026
Time: 1:30 p.m. to 3:30 p.m. ET
Venue: Virtual Webinar Meeting
This meeting of registrants is held for the purpose of reviewing PGO’s Annual Report, including audited financial statements for the preceding fiscal year and reports from Council and standing committees, appointing the auditor for the upcoming year, and other business matters requiring registrant attention.
PGO’s AGM is conducted virtually to encourage broad access for registrants across the province. Those registered to attend the AGM will recieve an email on or by June 16, 2026 with the AGM Zoom link, as well as links to the below meeting materials and voting instructions.
• Proxy form, for those who are unable to attend the AGM but still wish to vote on business matters
• Minutes of the 23rd Annual General Meeting
• 2025-2026 Annual Report, including Audited Financial Statements
2026 Awards Presentation
The PGO Award of Merit will be presented to the 2026 recipient in advance of the business meeting.
2026 Annual General Meeting
1. Introductions
2. Moment of Reflection
3. Welcome Address – Ministry of Energy and Mines
4. Call to Order
5. Approval of the Agenda
6. Approval of 2025 AGM Minutes
7. President’s Report
8. Approval of 2025 Audited Financial Statements
9. Appointment of 2026 Auditors
10. General Business
11. Greetings from Geoscientists Canada
12. Recognition of Outgoing Council Members
13. Announcement of Election Results & Appointments to Council
14. Other Business
15. Adjournment
As the AGM takes place virtually over Zoom, so will voting on all motions during the meeting. Only Ontario registered professional geoscientists (full practising, limited, non-practising and temporary) in good standing can vote at the AGM. Registrants with suspended registrations are not eligible to vote (per By-law No. 1A, Section 5.10).
Geoscientists-in-training (GITs), students, professional geoscientists registered in other jurisdictions and members of the public are asked to not participate in any voting during the meeting.
During the meeting, voting will take place through Zoom's survey tool. When a motion goes to a vote, a survey box will appear on screen and each eligible attendee may cast their vote using this survey box. Only one vote per attendee is permitted. In the event that an attendee is unsure if their vote was counted, we ask that they not attempt to vote again, and email info@pgo.ca immediately.
After voting for a motion has taken place, the meeting scrutineer will communicate the vote results to the meeting attendees. Voting records are not anonymous, as they would not be at in-person meetings, and will undergo a detailed review for accurate recordkeeping.
Questions, comments and requests for accessibility support can be sent to info@pgo.ca.
